Right, so someone in the business has just said the words "can we send something to the whole team" and suddenly you're staring at a spreadsheet with more rows than you'd like. Deep breath. Whether you're coordinating gifts for a tight team of twenty or a business spread across several offices,corporate gifting doesn't have to be the logistical headache it looks like on day one.
We've helped plenty of procurement teams, office managers and event planners through exactly this, so here's how to actually plan it, from collecting addresses through to picking a date, without losing your whole afternoon to it.
Step one: get your list in order early
The single biggest thing that turns a gifting project stressful is chasing addresses at the last minute. Set up one shared spreadsheet (a simple one, name, delivery address, dietary note, that's genuinely all you need) and send it round with a proper deadline, not a vague "whenever you get a chance."
Build in a few extra days as a buffer for the stragglers, because there are always stragglers. Chasing three people a week before your deadline is far less stressful than chasing thirty the day before you need everything confirmed.
Setting a budget that actually works at your size
You don't need a complicated tiered spreadsheet to get this right. Pick a per-person budget that suits the occasion, a small treat box for a general thank you, something a bit more special for a milestone or a client gift, and stick to it consistently across the list. Consistency matters more here than you'd think, since nothing deflates a gifting moment faster than one team member noticing their box looks noticeably smaller than a colleague's.
If you're planning at real scale, say into the hundreds, it's genuinely worth having a proper chat with us directly before you commit to numbers. We'd rather talk it through properly and get it right for you than have you assume we can simply scale anything up on demand.
Dietary needs, sorted properly
Add a simple dietary note column to that spreadsheet from the start rather than trying to retrofit it later. In our experience, the honest crowd favourites across almost every order are our brownies and our NYC-style cookies, and we're genuinely proud that our vegan brownies taste just as rich and fudgy as the originals, so nobody on the list needs to feel like they got the consolation option.
We do get asked about cross-contamination fairly often, particularly from teams with a mix of allergies and intolerances on their list, and it's a completely fair question to ask. Rather than trying to cover everything here, our full nutritional information page has the proper detail on this, so it's worth a look before you finalise anything for anyone with a specific allergy.
Picking your delivery date, or dates
Give yourself more runway than you think you need, especially heading into the final quarter of the year when everyone else is placing their gifting orders too. A date that feels comfortably early in October gets noticeably tighter by the time you reach late November, purely because that's when everyone else has the same idea.
If you're marking a specific date, a work anniversary, a launch, an end-of-year thank you, work backwards from that date with a proper buffer rather than cutting it fine. Deliveries generally run smoothly, but nobody wants to be checking a tracking page nervously on the morning of an event.
One address, or many
This is usually the first practical decision to make, and it changes how you plan everything else. Sending everything to one address, for an office party, a team celebration, or an event where everyone's in the same room, is the simpler option and gives you a single delivery window to plan around.
Sending to multiple addresses, for a hybrid or fully remote team, spread across several offices, or just a team that works from home more often than not, takes a bit more coordination up front but means everyone gets their own box on their own doorstep, which people genuinely love. Either way works well, it just changes what your spreadsheet needs to capture.
Don't forget the birthdays
Bulk corporate gifting tends to get all the planning attention, but birthdays are the gift that never actually stops, and they're often the ones that get left until the last minute because nobody owns the process. If you're the person who ends up remembering (or forgetting) team birthdays, setting up a simple recurring order, even just noting birthdays in the same spreadsheet you're already using, takes the last-minute scramble out of it completely. A box on the actual day lands so much better than an apologetic message three days later.
The favourites, in case you're deciding
If you're not sure where to start, our brownies and NYC-style cookies are consistently the most requested across corporate orders, closely followed by our vegan brownies for teams wanting an option that works for everyone without singling anyone out. They travel well, they open beautifully, and they don't need any explanation when they land on someone's desk.
FAQ
How far in advance should we order for a large team? As early as you reasonably can, particularly for anything landing in the final quarter of the year. A few weeks of runway gives you room for the inevitable last-minute address change or two.
Can you deliver to multiple addresses in one order? Yes, this is genuinely one of the most common ways businesses use us, whether that's a fully remote team or a few different office locations.
What if we're not sure how big the order will end up being? Get in touch and talk it through with us before you finalise numbers, especially for anything at real scale. We'd rather plan it properly with you than have either of us guessing.
Do you cater for allergies and dietary requirements? We do, and our vegan brownies are a genuine team favourite rather than an afterthought. For the specifics on cross-contamination, our nutritional information page has the full detail.
